This policy ensures that students and faculty with valid, approved expenses that are incurred on behalf of Design Studies Institute can seek reimbursement for these approved expenses. Expenses shall be reported, recorded, and reimbursed fairly. Expenses and reimbursement may be reviewed on a case-by-case basis.
Purchases and other financial transactions in which an individual seeks reimbursement should be approved prior to the transaction. Receipts must be submitted to support@dsi.edu.ai for review and reimbursed payments will be made back to the individual within sixty (60) days of receipt submission. A memo should be attached to the receipt to justify and provide an explanation for the validity and appropriateness for the expense.
Financial transactions made on behalf of Design Studies Institute should be used appropriately and reasonably and must lie within the scope of Design Studies Institute’s policies and local regulations. Expenses must be necessary to fulfill a valid purpose on behalf of Design Studies Institute, reasonable and not excessive, and appropriate given the context of the valid purpose. Expenses that do not support Design Studies Institute’s mission, are unreasonable, or are inappropriate will not be valid for reimbursement.
The Expense & Reimbursement Policy is valid for any member of the Design Studies Institute community engaging in financial transactions that involve Design Studies Institute funds and sponsorship. This policy may not directly apply to third parties and such expenses may be subject to additional review.
